Club Constitution Season 2021

1.  Name

The club will be called Burntwood Triathlon Club and will be affiliated to the British Triathlon Federation.

2.  Aims and objectives

The aims and objectives of the club will be:

  • To offer coaching and competitive opportunities in the sport of Triathlon.
  • To promote the club within the local community and within the sport of Triathlon.
  • To manage the Burntwood Triathlon Club and members.
  • To ensure a duty of care to all members of the club.
  • To provide all its services in a way that is fair to everyone.
  • To ensure that all present and future members receive fair and equal treatment.

3.  Membership

Membership should consist of management committee officers and members of the club.

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

Members will be enrolled in the following category:

  • Full Adult Membership
  • Full Junior Membership

4.  Membership fees

Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.

Fees will be paid annually.  Any members not renewing their membership within a month of expiration will be classed as non-members and have to pay non-members fees at all training sessions. Membership will be restored only on the payment of the full annual membership fee.

5. Management Committee Officers of the club

The officers of the club will be:

  • Chair
  • Vice Chair
  • Secretary
  • Treasurer
  • Training Officer
  • Race organizer
  • Social Secretary
  • Social Media Secretary

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-election.

There will be a two year tenure on all Committee posts after which the member must stand down. They can stand for re-election if there are no other candidates for the post.

6.  Committee

The club will be managed through the Management Committee consisting of:

Chairman                 Dave Green

Secretary                     Ann Brooks

Treasurer                    Neil Martin

Membership               Mark Woodburn-Drayton

Training officer           Ann Brooks

Race organiser          Dave Green

Social Secretary        Vacant

Social Media Secretary   Charlotte Morley

Welfare Officer           Steve Williams

Safety Officer              Nick Ford

Safety Officer              James Millington

Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and held no less than four times per year.

The quorum required for business to be agreed at Management Committee meetings will be: three

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7.  Finance

All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on: 31st December

A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

8.  Annual General Meetings

Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Election of officers is to take place at the AGM.

All members have the right to vote at the AGM.

The quorum for AGMs will be 25% of the membership.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9.  Discipline and appeals

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within 28 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 7 days of the Secretary receiving the appeal.

10.  Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will become the property of any other local community based triathlon club.

11.  Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

12.  Declaration

Burntwood Triathlon Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.